PracticeForceOne is the operating platform for the whole clinic day — scheduling, the patient journey board, an encounter that thinks alongside the provider, orders, coding, claims, payments, and retail — in one connected system. Now running at its first clinic: Reclaim Aesthetic & Wellness.
Not forgetting an injection. Not losing a referral. Not hunting through tabs for the last visit's vitals. Today that safety lives in memory, sticky notes, and heroic double-checking — spread across an EHR, a card reader, a storefront, and a phone.
PracticeForceOne unifies the clinic day on one source-record backbone. The patient, the appointment, the encounter, the order, the payment, and the purchase stay connected — and every piece of work stays visible until it's actually done.
Nine connected pillars replace a drawer full of logins — clinical, operational, and financial work in a single system, assembled from configuration rather than custom code.
Self-service registration and check-in that clinics still control.
The live operating map of the whole practice.
Demographics, coverage, clinical history, documents — and purchases.
Provider availability and full-day scheduling, honestly stated.
An encounter that works alongside the provider, not against them.
Ordered work stays visible until it's completed.
Signed documentation flows straight into clean charges and claims.
One checkout for services, supplements, and products — on the chart.
Applications assembled from definitions — per practice, safely.
Every recommendation answers two questions — why am I seeing this? and what happens if I ignore it? — in clinical language. The provider documents care; the platform files the paperwork.
Two days before this, the same encounter showed 37 mixed items. The platform routes judgment to today and status to the longitudinal record.
124 clinical rules evaluate the documented evidence — diagnoses, medications, vitals, procedures — and every firing cites the facts that triggered it.
131 catalogued clinical actions open a short guided capture — PHQ-9, STOP-Bang, prior-auth criteria, coding review — filed to the encounter and the chart automatically.
Recommendations are advisory and dismissible. Safety items are always prompted, never a hard stop — and refused work is recorded as refused, not lost.
Every item carries ordered → assigned → completed state, so delegation to nursing staff is explicit and auditable.
Coding confirmation, documentation-supported specificity, and pre-submission denial risk ride the same engine — explainable, never a black box.
Cards are generated from real source records — appointments, registrations, check-ins, encounters, claims, and balances. Twenty-two lanes carry the clinic day from first contact to final dollar, and every transition answers: who owns this, what remains, what's next.
Scroll the rail → · Lanes are configuration, not code — each practice runs the journey that matches how it actually works.
PracticeForceOne's initial install is Reclaim Aesthetic & Wellness in Yukon, Oklahoma — a root-cause medical wellness practice and a full aesthetics studio under one roof. Exactly the kind of clinic day the platform was built for.
Reclaim's medical wellness side (hormone therapy, thyroid, weight management) and its aesthetics side (resurfacing, injectables, laser) run as separate, fully isolated practices on one PracticeForceOne installation — separate configurations, separate data, one login experience.
Registration, the patient journey board, intelligent encounter documentation, orders and follow-through, retail supplement sales at the front desk, and payments — connected on one patient context from arrival to checkout.
The platform is being shaped by direct observation of Reclaim's working clinic day — front desk to provider — so what ships is what staff actually asked for: fewer clicks, nothing forgotten, and work that looks done when it's done.
Purpose-built for ambulatory clinics, wellness practices, and multi-practice groups — the capabilities the big platforms charge a percentage of collections for.
| Capability | PracticeForceOne | Tebra | AdvancedMD | eClinicalWorks | Waystar |
|---|---|---|---|---|---|
| One platform: clinical + financial + retail | Native | Practice-first | Add-on | Add-on | RCM only |
| Explainable documentation intelligence | Why + what-if on every item | None | None | None | None |
| AI denial prediction | Pre-submission | None | None | None | Post-submission |
| Live patient journey board | 22 lanes, source-record driven | — | — | — | — |
| Per-practice configurability | Definitions, not code | Limited | Limited | Templates | — |
| Transparent pricing | Published | Quote-based | Quote-based | Quote-based | % of collections |
| Starting price | $499/mo | $150–349/mo | $349–500/mo | Quote | % of collections |
A typical clinic stitches together an EHR, a card processor at the desk, a second processor for aesthetics, a web store, and a reminder service — each with its own login, its own data, and its own gaps. PracticeForceOne replaces the stitching, keeps the processors you choose, and puts every event on one patient context.
Pick a plan by the size of your operation. Every tier includes the full clinic workflow, staging, audit logs, and support.
For a single clinic running the full patient-to-payment workflow.
For multi-practice clinics and groups — wellness and aesthetics included.
For large groups, MSOs, and billing services that need white-label & scale.
Prices shown are illustrative starting points. Mock payment, clearinghouse & payer workflows are included for training and UAT; production processor and payer connectivity is scoped during onboarding.
Keep your processors and your clearinghouse. Bring your history. Run the journeys in staging before anything touches the live day.
Bring patients, providers, and history into staging and preview everything before it goes live.
Practices, roles, forms, journey lanes, and catalogs are configuration — set up to match how your clinic actually works.
Every patient journey is walked end-to-end in staging — registration to payment — before your staff relies on it.
Start with the workflows that hurt most — the journey board and the encounter — and add revenue and retail as you're ready.
The patient, appointment, chart, encounter, order, claim, payment, and purchase stay linked as one story — not eight exports.
Scheduling, arrival, rooming, documentation, signing, coding, and payment are distinct states — no faked progress, no decorative buttons.
Recommendations advise and record; they don't gate. A signature records clinical judgment, and open work survives it, visibly.
Patient-submitted data is visible instantly but stays evidence until staff review accepts it. No silent bypass.
Screens, forms, journey lanes, catalogs, and rules are per-practice definitions executed by generic engines — your clinic isn't a customization backlog.
One clinic or a whole group — with strict practice isolation, staging, import preview, demo reset, and full auditability built in.
It's the operating platform for the whole clinic day. Patient access, scheduling, charting, an intelligent encounter, orders, coding, claims, payments, and retail run in one connected system — it's not billing bolted onto an EHR, and not an EHR with a payments plugin.
That's exactly what the first install does. Each side runs as its own fully isolated practice — separate configurations, forms, catalogs, and data — on one installation, so the front desk works in one system without the two businesses bleeding into each other.
No. The payments platform is processor-neutral by design — built to run Square and Stripe behind one checkout, ledger, and reconciliation workflow. You choose the processor per practice; PracticeForceOne owns the workflow and never touches raw card data.
Every recommendation explains itself — why you're seeing it, and what happens if you ignore it — in clinical language, with a short guided capture that files the documentation for you. It never blocks signing: safety items are always prompted, never a wall.
Yes. Role-based access control, strict per-practice data isolation, full audit and runtime logging, staging with import preview, and release evidence. Patient-submitted data stays evidence until staff review accepts it — and card data never enters the platform at all.
Transparent and published — starting at $499/mo for a single practice, with a base-plus-usage model for multi-practice scale. No percentage of your collections and no surprise fees.
We'll walk your team through the patient journey board, the intelligent encounter, and checkout-to-chart payments — the same workflows running at our first install. Every patient, every task, every claim — on one platform.
info@practiceforceone.com